The Canadian Anesthesiologists’ Society (“CAS”, “we”, “our” or “us”) recognizes the importance of privacy. The purpose of this Privacy Statement is to inform you about our privacy practices, including how we collect, use and disclose your personal information.
What This Privacy Statement Covers
This Privacy Statement covers the following topics:
Personal Information We Collect
- Personal Information We Collect
- How We Use Your Personal Information
- How We Share Your Personal Information
- Your Consent to the Collection, Use and Disclosure of Your Personal Information
- Opting Out of Marketing Communications
- Retention and International Transfer of Personal Information
- Information Security
- Accessing and Updating Your Personal Information
- Third-Party Websites and Services
- Changes to this Privacy Statement
- How to Contact Us
“Personal information” means information about an identifiable individual as described under Canadian privacy laws.
Generally, personal information does not include any business contact information that is solely used to communicate with you in relation to your employment, business or profession, such as your name, position name or title, work address, work telephone number, work fax number or work e-mail address.
We may collect, use and disclose different kinds of personal information, depending on our relationship with you. Generally, the types of personal information we collect can be grouped into the following categories (not all of which may apply to you):
- identity information, such as your name, membership ID, date of birth and gender
- contact information, such as your address, e-mail address and telephone numbers
- user information, such as your account username and information you provide to access the members-only portion of our website
- professional information, such as your professional designation and your employer’s information
- educational and event participation information, such as your participation in our continuing professional development activities, and leadership or networking events
- financial information, such as your bank account and payment card details used to pay membership fees
- technical and usage information when you use our website, such as your internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website
- marketing and communications information, such as your preferences for receiving our newsletter
If you make an online payment using a payment card, you are connected directly to our online payment processing service provider. Your payment card information is collected and processed through a certified secure server using encrypted transmissions.
We also collect, use and share aggregated and anonymized data for any purpose, including to provide the public with demographic information about CAS members. Aggregated and anonymized data is not considered personal information because it cannot be used to identify you.
How We Use Your Information
We generally use your personal information for the following purposes:
- to communicate with you through our newsletter or other member communications
- to provide accreditation services, continuing professional development programs and other educational and practice resources
- to administer your membership, provide member benefits and support the activities and operations of our sections and committees
- to provide and administer research grants
- to recognize excellence through our award program
- to organize meetings and events
- to publish the names of our division, section and committee Chairs on our website
- to respond to your requests, questions and concerns
- to investigate legal claims and protect our rights, operations or property
- for such other purposes as you may consent from time to time
- as otherwise required or permitted by law
We do not use your personal information to engage in interest-based or behavioral advertising of our services across third-party websites or service offerings.
How We Share Your Personal Information
We generally identify to whom, and for what purposes, we disclose your personal information at the time we collect such information from you and obtain your consent to such disclosure.
For example, we may obtain your consent to disclose your personal information to our affiliates and partner organizations such as the Association of Canadian University Departments of Anesthesia (ACUDA), the Canadian Anesthesia Research Foundation (CARF) and the Canadian Anesthesiologists’ Society International Education Foundation (CASIEF).
We may disclose your personal information when we believe such disclosure is required or permitted by law. In addition, we may transfer your personal information to a third party in the event of any significant corporate transaction (such as a merger).
We rely on third party service providers to perform a variety of services on our behalf, such as payment card processors, telephone and technical support providers, and data storage and processing service providers. If we transfer your personal information to service providers, we require that those service providers maintain the confidentiality of your personal information and keep it secure. We also require that our service providers only use your personal information for the limited purposes for which it is provided and that they comply with applicable privacy laws.
Your Consent to the Collection, Use and Disclosure of Your Personal Information
We collect, use, and disclose your personal information with your consent or as permitted or required by law. How we obtain your consent, including whether it is express or implied, will depend on the circumstances and the sensitivity of the personal information in question. Typically, we will seek your consent at the time your personal information is collected. You may provide your consent to us either orally, electronically, or in writing.
If you provide personal information about another individual to us, for example when you register someone else for an event, nominate someone for an award or provide information about your co-investigators for a research grant, it is your responsibility to obtain the consent of that individual to enable us to collect, use, and disclose their personal information as described in this Privacy Statement.
If you wish to withdraw your consent to our collection, use or disclosure of your personal information, please contact us using the contact information in the “How to Contact Us” section below. We will accommodate your request to withdraw consent, subject to legal or contractual restrictions. In some cases, withdrawal of your consent may mean that we will no longer be able to provide you with certain products or services.
Opting Out of Marketing Communications
If you no longer want to receive our newsletter or other marketing-related e-mails from us, you may opt-out of receiving marketing-related e-mails by clicking the “unsubscribe” link at the bottom of any e-mail you receive from us. You may also opt-out by contacting us directly using the contact information in the “How to Contact Us” section below.
Please note that if you opt-out from receiving marketing-related e-mails, we may still need to send you communications about your membership, your use of our products or services, or other matters.
Retention and International Transfer of Personal Information
We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected and as permitted or required by law.
We may transfer your personal information outside of Canada to fulfil the purposes for which it was collected, including for processing and storage by service providers. While your personal information is outside of Canada, it is subject to the laws of the country in which it is located, which may have different data protection laws than Canada. Those laws may require disclosure of your personal information to authorities in that country. For more information about our policies and practices regarding service providers outside of Canada, contact us using the contact information in the “How to Contact Us” section below.
We have implemented physical, organizational, contractual and technological security measures in an effort to protect your personal information from loss or theft, unauthorized access, use, or disclosure. For example:
- we inform our employees and agents about the importance of safeguarding personal information
- we restrict access to your personal information to those employees or agents who need access for authorized purposes
- we protect electronic data using technological means such as firewalls, access controls and encryption
Despite these measures, we cannot guarantee that our safeguards will always be effective. A breach of security safeguards can result in such risks as phishing and identity theft. In such cases, we will act promptly to mitigate the risks and to inform you where there is a real risk of significant harm, or as otherwise required by law.
We may also require you to assist us to safeguard your personal information. For instance, if you create a membership account through our website, you should use a unique and strong password and not share your password with others.
If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any information that you provided to us has been compromised), please contact us immediately using the contact information in the “How to Contact Us” section below.
Accessing and Updating Your Personal Information
We expect you, when required, to supply us with updates to your personal information. We will not routinely update your personal information, unless such a process is necessary.
You may make a written request to review any personal information about you that we have collected, used or disclosed, and we will provide you with any such personal information to the extent required by applicable laws.
You may also challenge the accuracy or completeness of your personal information in our records. If you demonstrate that your personal information in our records is inaccurate or incomplete, we will amend the personal information as required. We may require that you provide sufficient identification to fulfill your request to access or correct your personal information. Any such identifying information will be used only for this purpose.
We will not charge you any fees to access your personal information in our records without first providing you with an estimate of the approximate costs, if any. You may have the right to make a complaint to the Privacy Commissioner of Canada or the applicable provincial privacy commissioner if you object to how we handle your request.
Third-Party Websites and Services
Changes to this Privacy Statement
We may provide links to third-party websites for your convenience and information. We may also make opportunities available to you to purchase, subscribe to, or use other products and online services from third parties with different privacy practices. Those other products and online services are governed by their respective privacy statements and policies. This Privacy Statement does not extend to any websites, products or services provided by third parties. We do not assume responsibility for the privacy practices of such third parties, and we encourage you to review all third-party privacy policies prior to using third-party websites, products or services.
The Privacy Statement was last revised as of the date that appears at the top of this page. From time to time, we may make changes to this Privacy Statement. When changes are made, they will become immediately effective when published in a revised Privacy Statement posted on our website, unless otherwise noted. We may also communicate changes to this Privacy Statement by other means.
How to contact us
All comments, questions, concerns or complaints regarding your personal information or our privacy practices should be sent to firstname.lastname@example.org.
Updated: May 2022